01
Restaurants
Private dining rooms, buyouts and large-party reservations.
Event sales & management
The event platform for venues that host.
Capture every inquiry, build menus and BEOs, send contracts for signature and collect deposits, all from one system your whole team shares.
From first inquiry to paid in full.
Every event moves through the same five stages. VenueDrive carries the details from one to the next, so nobody retypes a guest count or chases a signature.
- 01
Lead
Inquiries from your website and Direct Book land in one shared pipeline.
- 02
Booking
Hold the date and the room on a calendar your whole team shares.
- 03
Event
Guest count, timeline, notes and tasks live on a single record.
- 04
BEO & contract
Turn the menu into a BEO and send the contract for e-signature.
- 05
Payment
Schedule deposits and take cards online until it’s paid in full.
Your venue at a glance
Every room, every event, every guest.
See what’s booked in each space, who the client is and who on your team owns each detail, all on one calendar that updates live.
Sat, Jun 143 events
Cocktail hour
Garden Terrace · 5–6 PM
Smith & Cole Reception
Ballroom · 6–11 PM
Kessler 40th Birthday
Private Dining · 7–10 PM
Jordan Smith
Smith & Cole Reception
Returning client3 events booked
Event team
Claire Dawson
Sales manager
Andre Thompson
Executive chef
Elena Ruiz
Banquet captain
Events booked · June
$86,400
18%Who we serve
Built for venues that host.
Whether it’s a private dining room or a ballroom, the work is the same: sell the date, plan the details, get paid.
02
Hotels
Meetings, weddings and banquets across every function space.
03
Event venues
Full-venue rentals with packages, minimums and add-ons.
04
Restaurant groups
Every location’s events in one place, with shared reporting.
Everything in one place
The whole events office, in one system.
Lead capture that books itself
Embed inquiry forms on your site, or let guests book eligible dates on their own with Direct Book. New leads land in a shared pipeline with every detail attached.
Menus, BEOs and proposals
Build quotes from your menu catalog with tax, service charge and gratuity calculated for you. The same order becomes the BEO your kitchen works from.
Contracts with click-to-sign
Generate branded PDFs and send a secure link. Guests review and sign online, and you keep a certificate of completion for every signature.
Deposits and payments
Schedule deposits, send pay links and take cards online through Stripe. Balances, payments and refunds stay on the event record.
Calendar and room timeline
See every event by month, week, day or room. The calendar updates live, so the whole team works from the same picture.
Guest conversations in context
Email guests from the event itself. Replies thread back to the right booking, so nothing gets lost in a personal inbox.
Tasks and follow-ups
Assign tasks to teammates, attach them to leads or events, and see what is due today and what is overdue.
Dashboards, reports and campaigns
Track pipeline and revenue against your sales goals, export any report, and send email campaigns to past guests.
Menus & BEOs
Build the quote once. Use it everywhere.
Pull items from your menu catalog and VenueDrive calculates the service charge, tax and gratuity for you. The same order becomes the proposal your guest sees and the BEO your kitchen works from.
- Menu catalog with item photos
- Totals recalculate as you edit
- Branded proposals and BEO PDFs
Claire Dawson
Updated the BEO · just now
BEO · Smith & Cole Reception
Garden Terrace · 120 guests
| Item | Qty | Price | Total |
|---|---|---|---|
| Passed hors d’oeuvres | 120 | $14.00 | $1,680.00 |
| Plated dinner, three courses | 120 | $68.00 | $8,160.00 |
| Premium bar package, 4 hrs | 120 | $42.00 | $5,040.00 |
- Subtotal
- $14,880.00
- Service charge (20%)
- $2,976.00
- Sales tax (8.6%)
- $1,279.68
- Total
- $19,135.68
Contracts & e-signature
Signed contracts, without the printer.
Send the agreement as a secure link. Guests review and sign from any device, and every signature comes with a certificate of completion for your records.
- Click-to-sign from phone or desktop
- Certificate of completion on every document
- Status updates the moment they sign
Jordan Smith
Signed from her phone
Event agreement
Sent to Jordan Smith
Guest signature
Signed Mar 2, 4:12 PM · Certificate of completion
Deposits & payments
Get paid on schedule.
Set the deposit and payment schedule when you book. Guests pay online by card, and every payment, balance and refund stays on the event.
- Scheduled deposits and balances
- Online card payments through Stripe
- Refunds handled from the event record
Deposit received
$4,783.92 · paid online
Payment schedule
Total $19,135.68
Deposit (25%)
Paid Mar 2
$4,783.92PaidSecond payment
Due May 15
$7,175.88ScheduledFinal balance
Due Jun 7
$7,175.88Scheduled
Card payments by Stripe · Guests pay online with a secure link
See VenueDrive Events with your own events.
We’ll walk you through it using your menus, your rooms and the way your team already works.